This privacy policy applies to the use of the site https://exposant.gl-events.com (hereinafter the “Site”).
The GL events group is very concerned about the protection of your personal data (hereinafter the "Data") and undertakes to collect and process your Data in accordance with Law No. 78-17 of 6 January 1978 as amended and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).
Definitions:
“We”, “Our” means or relates to the data controller (for more details, refer to the section – Who is the data controller?).
WHO IS RESPONSIBLE FOR DATA PROCESSING?
The companies of the GL events group listed below are joint data controllers. They have signed an agreement to determine their respective obligations for the purpose of ensuring compliance with the GDPR. The main points of this agreement can be communicated to you upon simple request.
Company Name Information
GL events 59 quai rambaud - 69002 Lyon 351 571 757 RCS Lyon
GL events SI 59 quai rambaud - 69002 Lyon 480 214 766 RCS Lyon
GL events Exhibitions 59 quai rambaud - 69002 Lyon 879 428 258 RCS Lyon
GL events Exhibitions Industry Lieudit Calonge, ZA Mayne II - 47440 Casseneuil 879 104 248 RCS Agen
GL events Exhibitions Operations 59 quai rambaud - 69002 Lyon 380 552 976 RCS Lyon
GL events Live Route d'Irigny 69530 Brignais 378 932 354 RCS Lyon
OPERATING COMPANY OF THE AMIENS METROPOLE EXHIBITION AND CONGRESS CENTER Hippodrome Avenue - 80000 Amiens 518 869 011 RCS Amiens
AUVERGNE EVENTS Sarliève Plain - 63802 Cournon d'Auvergne Cedex 449 076 900 RCS Clermont-Ferrand
OPERATING COMPANY / GL EVENTS / PALAIS BRONGNIART Place de la Bourse – 28 Place de la Bourse -75002 PARIS 518 805 809 RCS Paris
CAEN EVENTS Rue Joseph Philippon 14000 Caen 844 876 367 RCS Caen
LYON EXHIBITION CENTER OPERATING COMPANY Avenue Louis Bleriot – 69680 Chassieu 954 502 357 RCS Lyon
GL events CITY / CONGRESS CENTER / LYON 50 quai Charles de Gaulle - 69006 Lyon 840 400 188 RCS Lyon
GL events Scarabée Rue du Marclet 42153 Riorges 499 138 238 RCS Roanne
GL Events Metz Métropole Exhibition Center The Barn in the Woods - 57070 Metz 493 152 318 RCS Metz
OPERATING COMPANY OF THE METZ METROPOLE CONGRESS CENTER The Barn in the Woods - 57070 Metz 790 342 497 Lyon
EXHIBITION PARK OPERATING COMPANY - SEPE Floral Park of Paris, Route de la Pyramide, Bois de Vincennes - 75012 PARIS 398 162 263 RCS Paris
Reims Expo Congress Events 12 Boulevard du General Leclerc 51100 REIMS 842 522 351 RCS Reims
SAINT-ETIENNE EVENTS 23 rue Ponchardier - 42100 Saint-Etienne 844 935 957 RCS Saint-Etienne
Operating company of the Valenciennes-Métropole Exhibition and Congress Center 1 Esplanade of the Creative Banks of the Escaut - 59410 ANZIN 817 786 460 RCS Valenciennes
CLERMONT - FERRAND POLYDOME OPERATING COMPANY Place du 1er mai - 63000 CLERMONT-FERRAND 488 252 347 RCS Clermont-Ferrand
SECIL ZI Nord, Route d'Irigny - 69530 Brignais 378 347 470 RCS Lyon
STRASBOURG EVENTS Place de Bordeaux Wacken -67082 STRASBOURG CEDEX 384 911 129 RCS Strasbourg
TOULOUSE EVENTS Meett, Concorde Avenue 31840 Aussonne 752 926 923 RCS Toulouse
TOULOUSE EXPO Meett, Concorde Avenue 31840 Aussonne 580 803 880 RCS Toulouse
WHAT CATEGORIES OF DATA ARE WE LIKELY TO COLLECT?
We collect Data either directly from you, automatically on our websites or mobile applications, or indirectly.
THE DATA YOU COMMUNICATE TO US DIRECTLY
You may be required to provide us with your Data directly when:
- We have a contractual or pre-contractual relationship (example: you have registered on the Site, etc.);
- You complete your profile on the Site;
- You participate in one of our surveys;
- You fill out a form to download a document.
In this context, the categories of Data likely to be collected are as follows:
- Data relating to your identification (name, first name, title, identifier, date of birth, address, profile photo)
- Contact details (postal details, email address, telephone number)
- Data relating to your personal/professional life (position, company and workforce, sectors of activity, links to your accounts on social networks or those of your organization, photos of your products or services on which you or other people appear)
- Economic and financial data (means of payment, bank details, contact details of your services)
DATA WE COLLECT AUTOMATICALLY
We automatically collect some of your Data when you browse the Site.
We then collect certain data relating to your connection and navigation (IP address, date and time of connection, pages visited, operating system, type of browser you use, the link through which you arrived on our websites, etc.).
This data is collected through cookies placed on our websites. For more details, please refer to our cookie policy.
DATA WE COLLECT INDIRECTLY
Finally, we may collect your Data through social networks (Facebook, Twitter, LinkedIn, etc.). This is particularly the case when you provide us with links to your accounts on said social networks and they are accessible to the public or when you use social networks via the Website, by clicking on icons dedicated to social networks for example.
In case you do not want your Data to be collected through social networks, it is necessary to refer to the privacy/Data/cookies policies of the social networks concerned.
We may collect your Data through partners or other trusted third parties.
We take care to ensure that these partners or other trusted third parties only communicate to us Data that you agree to share with us for commercial prospecting purposes.
The categories of Data that we are likely to collect in this context are:
- Data relating to your identification (name, first name, identifier, date of birth, etc.)
- Contact details (postal details, email address, telephone number, etc.)
- Data relating to your personal/professional life (interests, preferences, position, company, sector of activity, etc.)
FOR WHAT PURPOSES IS YOUR DATA PROCESSED?
Your Data is processed or may be processed for the following purposes:
1. The management and monitoring of our contractual or pre-contractual relationship
2. The operation, development and management of our customer/prospect bases
3. Improving our services and personalizing our services to you
4. Compliance with legal obligations
WHAT ARE THE LEGAL BASES FOR THE PROCESSING WE CARRY OUT ON YOUR DATA?
We only process your Data when the intended processing(s) can be justified by one of the following four (4) legal bases:
I. Processing is necessary for the performance of a contract or to take steps at your request into contract
This is particularly the case when the Data processing that we carry out is intended to process an order request(s) that you have placed with us (e.g.: sending a name badge, creating a profile on the Site).
II. Processing is necessary for compliance with a legal obligation
III. The processing constitutes a legitimate interest for us
Where we have a legitimate interest in processing your Data, we take care not to override your interests or your fundamental rights and freedoms.
Furthermore, we take care to guarantee that you can object, at the time of collection of your Data and subsequently, to the processing of your Data, justified by a legitimate interest, since the purposes of this processing relate to commercial prospecting.
If you are an individual , we have a legitimate interest in processing your Data when:
If you are a professional , we have a legitimate interest in processing your Data when:
IV. You have consented to the processing(s) carried out on your Data
If you are an individual , this is the case when:
If you are a professional , this is the case when we wish to transfer your Data to partners or trusted third parties.
IS THE COMMUNICATION OF YOUR DATA MANDATORY?
The Data that you must provide to us are identified by asterisks in our collection forms or identified as such.
If you choose not to provide us with the aforementioned Data, we will be unable to provide you with the service you request (request for registration on the Site, processing of a contact request, etc.).
WHO ARE THE RECIPIENTS OF YOUR DATA?
The recipients of your Data are mainly the relevant departments of the GL events group companies.
Our partners may also be recipients of your Data if you have accepted this.
As part of the Event, exhibitors may provide a badge scanning service on the stands, this service allows visitors to transmit their contact details directly to the exhibitor and save time. The visitor is expressly informed, and as such, is deemed to expressly accept that by using this service made available by GL events, part of their Data (company name, surname, first name, postal address, email, telephone and mobile) will be transferred to the exhibitor for whom the service was used, notwithstanding the fact that the visitor, at the time of registration or pre-registration, refused to transmit their Data to partners.
We may also use trusted third parties such as service providers (IT service provider, invoicing software, etc.), who may then be recipients of your Data when necessary to achieve the purposes described above.
Finally, we may also share your Data with subsidiaries of the GL events Group, if this is necessary for the execution of a contract or the provision of a service that you have requested from GL EVENTS.
Some of these trusted third parties and some subsidiaries of the GL events Group may be located outside the European Union. Where necessary, appropriate guarantees have been taken, in particular by implementing standard data protection clauses adopted by the European Commission.
HOW LONG DO WE KEEP YOUR DATA?
We retain your Data:
- for the time necessary for the operations for which they were collected, in accordance with the legislation and regulations in force;
- when we carry out commercial prospecting, for a maximum period of three years from the last effective contact with the prospect, except for exceptions justified by a particular context;
- for the time necessary to fulfill legal obligations.
Examples:
WHAT ARE YOUR RIGHTS AND HOW TO EXERCISE THEM?
You have the right to access, rectify and delete Data concerning you, the right to limit the processing carried out on your Data, the right to the portability of your Data and the right to define general and specific guidelines defining the manner in which you wish your rights to be exercised after your death.
You are expressly informed that you also have the right to object to the processing of your Data for legitimate reasons, as well as the right to object to this Data being used for commercial prospecting purposes.
To exercise your rights, please send an email to [email protected] or a letter to the following address: GL events – Direction Juridique / DPO – 59 quai Rambaud 69002 Lyon.
You can also file a complaint with the CNIL.
THE SECURITY OF YOUR DATA
We ensure the security of your Data by implementing enhanced Data protection through the use of physical security measures (video surveillance, access to premises via badge, locked physical and IT storage spaces, etc.), software (passwords, multi-factor authentication, antivirus, IT security solutions, etc.) and organizational measures (awareness/training, implementation of procedures, GDPR and cybersecurity governance bodies, etc.).